New Hire Packet

You will receive an email from "AUHumanResources@american.edu" that contains important new hire documents, resources, and policies to review. Please follow the instructions and complete before your first day at AU.

Forms to complete in your new hire packet

• Personal Information

• Foreign National Status

• Form I-9, Employment Eligibility Verification

• Form W-4, Employee’s Federal Withholding Allowance Certificate

• State Tax Withholding Form

• DC Pregnancy Accommodation Notice

• Equal Employment Opportunity Self-Identify Form

• Voluntary Self-Identification of Disability Form

Resources in your new hire packet

• AU Policies and Procedures

• Faculty Policies & Procedures

• Faculty Manual (Non-WCL Faculty)

• WCL Faculty Manual and WCL Library Faculty Manual

• Benefits Enrollment Guide

• Notice of Health Insurance Exchange

• 403(b) Retirement Plan Enrollment Guide

• Retirement Enrollment Eligibility Verification

• Retirement Plan Fee Disclosure Notification

• Directions, Parking & Campus Map

Contact the Dean of Academic Affairs for more information about Faculty Orientation:

Dean of Academic Affairs
202-885-2125
deanofacademicaffairs@american.edu

Leonard Lower Level
Office of Academic Affairs
400 Massachusetts Avenue, NW
Washington, DC 20016-8025

There are a few more things that you will need to do within the first week that you begin working once you have started in your role and have access to AU’s portal.

Verify Part 2 of Your Federal I-9 Form (Employment Eligibility)

• This is a federal requirement that shows your proof of U.S. citizenship or legal authorization to work in the U.S.
• Your offer of employment is contingent upon you providing proof of employment eligibility in the United States and must be completed no later than three (3) days of your first day of work.
• Schedule a convenient virtual visit with a member of the Human Resources team to verify Part 2 of your Federal Form I-9.
  • You will need to show proof of your employment eligibility at your virtual visit. Acceptable documents that you can use to complete the Form I-9 can be found on the U.S. Citizenship and Immigration Services Form I-9 Acceptable Documents site.

SIGN-UP FOR DIRECT DEPOSIT 

• Sign up for Direct Deposit, AU’s primary method of payment. You will need your banking information to complete the online form.
  • Make your payment selection. Direct deposit is AU's primary method of payment. If you do not sign up for direct deposit, you will be issued a paper check and it will be sent to your school for distribution. Please note that Money Network™ TotalPay® Card appears as an option to receive your pay, but it is not longer available.
  • Once you've selected Direct Deposit as your payment method, use the navigation that appears under the Eagle Service logo and select Employee > Banking Information to add your bank information.

ELECT TO RECEIVE ELECTRONIC W2 STATEMENT

• Provide consent to receive your W2 tax statement online.
  The W-2 form is the document that employers are required to send to each of their employees and the Internal Revenue Service (IRS) at the end of the year. The form reports the employee's annual wages and the amount of taxes and is used to file tax returns each year by the April 15 deadline.

Designate your emergency contact

• You will need their name, address, and phone number(s).