Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.

Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal. 

The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule. 

All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.

All employees who currently file as exempt from withholding must submit a new federal and state withholding certificate every February. 

Deadline to send out all Forms 1042-S to Foreign National employees. This form will be available electronically through the Glacier compliance portal.

Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.

Deadline to file 1040NR if you are a nonresident alien who did not receive wages as an employee subject to U.S. income tax withholding.