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Biweekly Payroll Schedule for FY 2020-2021(May 2020 through Jun 2021)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
Pay Period | Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: | Electronic Timesheet Approvals Due by: | Pay Day | ||
---|---|---|---|---|---|
Apr 18 - May 1, 2020 |
Apr 29, 2020 |
May 4, 2020 |
May 15, 2020 |
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May 2 - May 15 |
May 13 |
May 18 |
May 29 |
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May 16 - May 29 |
May 27 |
Jun 1 |
Jun 12 |
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May 30 - Jun 12 |
Jun 10 |
Jun 15 |
Jun 26 |
||
Jun 13 - Jun 26 |
Jun 24 |
Jun 29 |
Jul 10 |
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Jun 27 - Jul 10 |
Jul 8 |
Jul 13 |
Jul 24 |
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Jul 11 - Jul 24 |
Jul 22 |
Jul 27 |
Aug 7 |
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Jul 25 - Aug 7 |
Aug 5 |
Aug 10 |
Aug 21 |
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Aug 8 - Aug 21 |
Aug 19 |
Aug 24 |
Sep 4 |
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Aug 22 - Sep 4 |
Sep 2 |
Sep 4* |
Sep 18 |
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Sep 5 - Sep 18 |
Sep 16 |
Sep 21 |
Oct 2 |
||
Sep 19 - Oct 2 |
Sep 30 |
Oct 5 |
Oct 16 |
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Oct 3 - Oct 16 |
Oct 14 |
Oct 19 |
Oct 30 |
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Oct 17 - Oct 30 |
Oct 28 |
Nov 2 |
Nov 13 |
||
Oct 31 - Nov 13 |
Nov 11 |
Nov 16 |
Nov 27 |
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Nov 14 - Nov 27 |
Nov 25 |
Nov 30 |
Dec 11 |
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Nov 28 - Dec 11 |
Dec 11 |
Dec 11* |
Dec 24 |
||
Dec 12 - Dec 25, 2020 |
Dec 21*, 2020 |
Dec 21*, 2020 |
Jan 8, 2021 |
||
Dec 26, 2020 - Jan 8, 2021 |
Jan 6, 2021 |
Jan 8*, 2021 |
Jan 22, 2021 |
||
Jan 9 - Jan 22 |
Jan 19* |
Jan 25 |
Feb 5 |
||
Jan 23 - Feb 5 |
Feb 3 |
Feb 8 |
Feb 19 |
||
Feb 6 - Feb 19 |
Feb 17 |
Feb 22 |
Mar 5 |
||
Feb 20 - Mar 5 |
Mar 3 |
Mar 8 |
Mar 19 |
||
Mar 6 - Mar 19 |
Mar 17 |
Mar 22 |
Apr 2 |
||
Mar 20 - Apr 2 |
Mar 31 |
Apr 5 |
Apr 16 |
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Apr 3 - Apr 16 |
Apr 14 |
Apr 19 |
Apr 30 |
||
Apr 17 – Apr 30 |
Apr 28 |
May 3 |
May 14 |
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May 1 - May 14 |
May 12 |
May 17 |
May 28 |
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May 15 - May 28 |
May 26 |
May 28* |
Jun 11 |
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May 29 - Jun 11 |
Jun 9 |
Jun 14 |
Jun 25 |
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Jun 12 - Jun 25 |
Jun 23 |
Jun 28 |
Jul 9 |
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*Due earlier than normal |
All schedules are subject to change.
A printable PDF is also available
Monthly Payroll Schedule for FY 2020-2021(April 2020 through June 2021)
E-actions for new hires are due 14 days before the start date for faculty and staff, and 7 days before the start date for students.
Pay Period | Current Employee Data Changes (e.g. E-Actions, Taxes, Direct Deposit) Due by: | Electronic Timesheet Approvals Due by: | Pay Day | ||
---|---|---|---|---|---|
Apr 1 - Apr 30, 2020 |
Apr 8, 2020 |
May 1, 2020 |
Apr 30, 2020 |
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May 1 - May 31 |
May 6 |
Jun 1 |
May 29 |
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Jun 1 - Jun 30 |
Jun 3 |
Jul 1 |
Jun 30 |
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Jul 1 - Jul 31 |
Jul 15 |
Aug 3 |
Jul 31 |
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Aug 1 - Aug 31 |
Aug 12 |
Sep 1 |
Aug 31 |
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Sep 1 - Sep 30 |
Sep 9 |
Oct 1 |
Sep 30 |
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Oct 1 - Oct 31 |
Oct 7 |
Nov 2 |
Oct 30 |
||
Nov 1 - Nov 30 |
Nov 4 |
Dec 1 |
Nov 30 |
||
Dec 1 - Dec 31, 2020 |
Dec 2, 2020 |
Jan 4, 2021 |
Dec 31, 2020 |
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Jan 1 - Jan 31, 2021 |
Jan 13, 2021 |
Feb 1, 2021 |
Jan 29, 2021 |
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Feb 1 - Feb 29 |
Feb 10 |
Mar 1 |
Feb 26 |
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Mar 1 - Mar 31 |
Mar 10 |
Apr 1 |
Mar 31 |
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Apr 1 - Apr 30 |
Apr 7 |
May 3 |
Apr 30 |
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May 1 - May 31 |
May 5 |
Jun 1 |
May 28 |
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Jun 1 - Jun 30 |
Jun 2 |
Jul 1 |
Jun 30 |
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*Due earlier than normal |
All schedules are subject to change.
A printable PDF is also available.
Adjunct Faculty Biweekly Payroll Schedule for Fall 2020
August - December. Fall adjunct appointments are due to HR by August 10, 2020
Fall Semester & SOE Online: August 24 – December 4, 2020
WCL Adjunct Faculty: August 21 – December 2, 2020
Payment for Teaching Actions Due to HR by August 28
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
September 18 |
8 |
September 2 |
December 24 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
Kogod School of Business Online Term 4: September 28 – December 12, 2020
Payment for Teaching Actions Due to HR by September 25
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
October 16 |
6 |
September 30 |
December 24 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
SIS Online Programs
Fall 1: August 3 – November 15, 2020
Fall 2: August 31 – December 13, 2020
Payment for Teaching Actions Due to HR by July 31 & August 28
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
F1: August 21 |
8 |
August 5 |
November 27 |
F2: September 18 |
8 |
September 2 |
December 24 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
SOC / SPExS / SPA / CAS Online Programs
Term 5: August 31 – October 25, 2020
Term 6: October 26 – December 20, 2020
Payment for Teaching Actions Due on August 28 & October 23
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
T5: September 18 |
5 |
September 2 |
November 13, 2020 |
T6: November 13 |
5 |
October 28 |
January 8, 2021 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
Adjunct Faculty Biweekly Payroll Schedule for Spring 2021
Spring adjunct appointments are due to HR by December1, 2020
Spring Semester: January 11 – May 4, 2021
WCL Adjunct Faculty: January 11 – May 15, 2021
Payment for Teaching Actions Due to HR by January 15
First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
February 5 |
8 |
January 19 |
May 14 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
Kogod School of Business Online
Term 1: January 11 – March 28, 2021
Term 2: April 5 – June 27, 2021
Payment for Teaching Actions Due to HR by January 15
First Pay Day | Number of Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
Term 1: February 5 |
6 |
January 19 | April 16 |
Term 2: April 30 |
6 |
June 23 | July 9 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
SIS Online Programs
January 4 – April 18, 2021
Payment for Teaching Actions Due to HR by January 4
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
January 22 |
8 |
January 6 |
April 30 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
SOC / SPExS / SPA / CAS Online Programs
Spring A: January 4 – February 28, 2021
Spring B: March 1 – April 25, 2021
Payment for Teaching Actions Due on January 4 & February 26
First Pay Day | Number of Biweekly Payments | Revised Payments Due to HR | Last Pay Day |
---|---|---|---|
A: January 22 |
5 |
January 6 | March 19 |
B: March 19 |
5 |
March 3 | May 14 |
All schedules are subject to change. Please note that summer institutes and special programs that do not coincide with regular summer session dates may be paid on an alternate schedule. The adjunct pay calendar is also available as a printable PDF. |
Important Employment Dates
Employees should be aware of the following dates that pertain to their payment processing.
June 30 Leave Balance Rollover
Employees may rollover 15 days of vacation leave into the new fiscal year. Any vacation leave in excess of 15 days by this date will be forfeited and should be used before then.
November 15 Update Contact Information
Non-student employees who have moved addresses or changed telephone numbers within the last year should submit a personal data change form so that Human Resources and the Payroll Office can send employment documents to the correct address. Student employees should not use this form, and instead should update their address through the myAU Portal.
December Compressed Processing
The Payroll Office undergoes a compressed processing schedule in December to accommodate the winter holiday. Please be sure to view the Payroll Schedule for your respective pay cycle and submit paperwork according to the deadlines on the schedule.
Important Tax Dates
Employees should be aware of the following dates that pertain to tax filing and withholding.
January 31 W-2s Issued
All American University employees can expect to receive their W-2 from the Payroll Office by January 31st, if not earlier. Employees who consent to receive their W-2 electronically will receive the document before employees who elected to receive a paper copy. For more information, click here.
February 15 Renew Withholding Exemption
All employees who currently file as exempt from withholding must submit a new federal and state withholding certificate every February.
March 15 1042-S for Foreign Nationals
Deadline to send out all Forms 1042-S to Foreign National employees. This form will be available electronically through the Glacier compliance portal.
April 15 Tax Day
Income tax returns are due to Federal and State agencies for all employees who have received wages unless you have filed for an extension. Note: Any amounts due must be paid by this date even if you file for an extension.
June 15 1040NR for Nonresident Aliens
Deadline to file 1040NR if you are a nonresident alien who did not receive wages as an employee subject to U.S. income tax withholding.