A student requesting embassy, agency, or employer billing arrangements must furnish Student Accounts with a valid contract, purchase order, or financial guarantee before the first day of classes.
A contract, purchase order, training form, or financial guarantee must contain the following information:
Student name and ID number
Term of attendance
Specific costs (and dollar amounts) to be paid by the sponsor (tuition, books, supplies, fees)
Sponsor’s billing address
Embassy ID, contract, or purchase order number or accounting appropriation, if applicable.
Documentation submitted in lieu of a valid purchase order will not relieve a student of financial responsibility. In case of partial assistance, the student is required to pay the balance of his or her tuition costs at the time of registration in order to be considered registered. A student portion which qualifies for one of the university payment plans is to be paid according to that plan.
The sponsor’s failure to make payment will result in a financial restriction being placed on the student’s account.
This restriction will place a hold on the student’s academic records, including transcript and diploma, and may also result in denial of advance registration. This hold will not be removed until the sponsor’s final determination is made and the financial responsibilities have been met. In the event that a sponsor will not pay, the contract will be canceled and the student will be billed directly.
Contracts, purchase orders, and financial guarantees can be faxed to (202) 885-1139 or emailed to SponsorAccounts@american.edu. Any questions or concerns should be directed to AU Central at (202) 885-8000.